Office of Records Management

Welcome to the Office of Records Management. For students, you will find instructions on how to obtain your student records, transcripts, immunization records, special education records, diploma replacements, and letters of verification. For employers, you will find instructions on how to request for verification of school attendance and graduation.
For further information, please contact (714) 663-6514 or email records@ggusd.us

Records Policy

All requests must be submitted in writing. Proper government-issued picture identification is required. If you have changed your name since attending our schools other than through marriage, a copy of the legal document showing both your old and new name is required. Acceptable legal documentation of name changes can be a copy of a Naturalization Certificate (front and back sides), court document stating the name change, or a statement from the Social Security Office confirming the use of both names.

Records processing time is approximately 3 to 5 business days from the time received. Records may be picked up or mailed to yourself, a college, an employer, or other agency. We are unable to send records electronically.

Students over 18 must request their own transcripts. In order to comply with privacy laws, proof of identification is required.

Please send requests to:

Garden Grove Unified School District
Attn: Office of Records Management
10331 Stanford Avenue
Garden Grove, CA 92840

Before filling out the request form please read the instructions.

Students

Fill out the request form completely and send a photo copy of your driver’s license, as well as the appropriate fee for the records you are requesting. Please refer to the Fee Schedule. Fees must be paid by cash, money order, or cashier’s check. No personal checks will be accepted. 

Employers and Education Verification

A written request for records or graduation verification must be accompanied by a handwritten signed authorization along with a $5.00 fee, payable to Garden Grove Unified School District. Written requests must include the student’s name, student’s maiden name if applicable, date of birth, social security number, name of school attended, and approximate year(s) of attendance. Processing time is approximately 3 to 5 business days from the time received. Results will be faxed back.

Transcripts/Student Records

Records may be requested in writing to the Office of Records Management after 5 years from your last attendance date at one of our schools. If it has been less than 5 years, you will need to contact your last school of attendance in GGUSD.

Official Transcripts

Official transcripts may be picked up or mailed to yourself, a college, employer, or requesting agency from the Office of Records Management.

GED Test Results

GED Test Results from 1971 – 2010 can be obtained from the California Department of Education via the website at www.gedtestingservice.com or by calling (866) 895-8860.

Diploma Replacement

Diplomas can be special ordered from the Office of Records Management. Diplomas can only be ordered by and issued to the student. Please allow 4-6 weeks for delivery. We are unable to order diplomas for Lake High School and Mendenhall High School. 

Special Education Records

Special Education records must be requested by the student if over 18, unless another adult has a court order showing legal guardianship. Proof of identification is required. 

ROP/Adult Education Records

We are unable to reissue ROP/Adult Education certificates. Verification will be in the form of a letter on district letterhead.

Fee Schedule

Transcripts (High School Only) $5.00*
All Records (High School, Intermediate, Elementary) $10.00
Intermediate or Elementary $3.00
Immunization Record $3.00
Special Education Records $5.00
Letter of Verification $5.00
Education Verification $5.00
Diploma Replacement $30.00

*An additional $5.00 fee will be applied for any transcripts sent outside of the U.S.